Apprenticeship Vacancy Details

What will the apprentice be doing?

• Provide a comprehensive administrative support service; organising and making arrangements for meetings, diary management, typing and distribution of documents and reports, recording information and filing, ensuring that all information and documentation is proceeding to expected standards of performance, and accordingly to agreed timescales
• Proactively manage diary commitments by liaising with others, internally and externally, ensuring that all the required preparation is accurate and available, and that team members are briefed on any difficulties, problems or issues
• This includes making arrangements for virtual staff engagement events on Microsoft Teams, in addition to other events/meetings being organised by the team
• Act as a central point of contact for the team, receiving enquiries by telephone or email. This includes monitoring and responding to a central communications inbox
• Monitor press coverage, maintain a log of press cuttings, a photo library, distribution lists and contact databases on behalf of the Communications team
• Making updates to the Trust website and intranet, Focus. Also approving new users of the Trusts intranet and providing support to existing users
• Support with the production of the weekly staff bulletin Focus Weekly
• Create and post engaging content on the Trusts social media platforms
• Helping with the purchase of goods, materials and services through the Trusts financial system, Oracle; liaising in particular with print/design companies for quotes/orders
• Maintain corporate notice boards, ensuring Trust services display appropriate and up to date materials
• Use Trust templates to create posters, leaflets etc
  Liaise with and support teams around their use of the Trust brand
• Undertake and prepare surveys and evaluation
  Take photographs and video footage for team/Trust purposes as required
• Support staff and community events, including award ceremonies
• Ensure the maintenance of accurate and efficient electronic filing systems
• This includes ensuring all media enquiries are logged, that photographs are stored alongside appropriate consent and maintaining a log of all media coverage
• Take minutes, document notes and action plans at Communications and Engagement events and meetings, distributing information as required
• Prioritise work and take appropriate steps to manage incoming and outgoing requests for action and/or information including follow up, according to agreed timescales
• Work with members of the communications team on ad-hoc projects and initiatives

What training will the apprentice take and what qualification will the apprentice get at the end?

• You will have an average of 6 hours per week protected time for your apprenticeship
• Study can be a mixture of in the workplace, at home or at college

What is the expected career progression after this apprenticeship?

• Fixed term contract
• To experince working in NHS
• Once qualified will be in stronger position to apply for other vacancies within the NHS

Desired skills and personal qualities

Communication skills IT skills Attention to detail Organisation skills Problem solving skills Administrative skills Team working Creative Non judgemental Patience

Qualifications

GCSE English (Grade C+ (9-4)) Essential

GCSE Maths (Grade C+ (9-4)) Essential

GCSE IT (Grade C+ (9-4)) Desired

Things to consider

• Occasional requirement to handle bulky equipment e.g. printed materials, display boards in line
  with manual handling regulations
• Occasionally required to travel to a different base
• Passing a Disclosure and Barring Service (DBS) check

Employer

Derbyshire Healthcare NHS Foundation Trust

https://www.derbyshirehealthcareft.nhs.uk/

Address

Derbyshire Healthcare NHS Foundation Trust
Kingsway Hoapital
Derby
Derbyshire

Training provider

DCG

Contact

DCG

Ashleigh Coe

ashleigh.coe1@nhs.net

Apprenticeship Advanced

Business administrator (level 3)