Important information

Proof of identity The Learner Records Service, which is operated by the Skills Funding Agency, collects data relating to learners registering for relevant post- 14 qualifications. The service allows learners to build a lifelong record of all their learning participation and achievements. This places a requirement on the College to verify the identity of its learners.

You must therefore bring to enrolment one of the following:

  • Passport
  • Driving Licence
  • ID Card/other national ID
  • National Insurance Card
  • Benefits documentation
  • Examination certificates
  • Bank/credit/debit card Other forms of verification from a trusted third party – such as a security pass, with a photograph, from a place of employment – can also be accepted, but we would normally expect a learner to be able to provide one of the types of identification in the above list.

Protecting your personal data

Any personal data that you provide during enrolment, or for the purposes of any course administration, will be used subject to the terms of the Data Protection Act 1998. See our Data Protection Policy for further information. You will have the right to check your personal data held by the College, and to ensure that it is both accurate and up-to-date. Your personal data will not be shared with any other body without your prior permission.

Criminal convictions

Derby College aims to create a safe and healthy environment for all those studying and working on-site and offsite or using any of our services.

In addition, we have particular duties in relation to those under 18 years of age and those deemed vulnerable or at risk.

We therefore need to know about individuals enrolling on College programmes who have serious unspent criminal convictions.

As part of your enrolment process, you will be asked to declare such convictions by completing a confidential form. The College will take the information you disclose into account in deciding whether you can complete your enrolment. If you fail to disclose a conviction, your course enrolment may be withdrawn.

Please note that having a criminal conviction will not necessarily bar you from a place on a College course. It will depend on the nature of the circumstances and the background of the offence. If you are applying for certain courses such as Early Years or Health and Social Care programmes – or courses involving placements – you may also need to declare spent as well as unspent convictions. For more information, contact Learner Services. For full details of our policy relating to criminal convictions, contact Learner Services on 0800 0280289.

Equality and diversity

We take equal opportunities and diversity seriously. You can be assured that we’re working hard to ensure that the College allows all learners to reach their potential in an environment of fairness, where individuality and difference is valued.

We are committed to achieving a working and learning community free from discrimination, harassment and bullying – and to removing barriers to success. Visit: for our full Equality and Diversity Policy.

Policies and procedures

Please note that we have a number of other policies and procedures in place which include:

  • Safeguarding policy
  • Managing Student Behaviour Policy
  • Student Bullying and Harassment Policy

Copies of these policies and procedures are available from Learner Services on request.

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